Use this area to record Referral and/or Conjunctional agent sales.

 

Note: Conjunction IN and Referral IN usually refer to another agency, person or company who has listed a property and your company is the selling agency. In this case, it is likely that you will be receiving a conjunctional or referral fee. In this situation it is NOT necessary to record the Fees % or $ amount into the Joint Sale area. Your portion would simply need to be inserted into the Properties > Contracts > Accounts > Sales Commission (GST inc) field. However, you may use this area to record the other agency, company or person for reports & mail merging purposes.

Conjunction OUT and Referral OUT usually refer to another agency, company or person who has sold one of your listings. In this case, it is likely that you will paying them a conjunctional or referral fee. In this situation you are required to enter the Fees % or $ amount into the Joint Sale area. The original commission amount will be reduced by the Joint Sale amount for commission division for your agency.
Please also note that the figures entered should be GST inclusive.

However you elect to define Conjunctional/Referral as either IN or OUT, it is important to remember;  If your agency is holding the Deposit and disbursing the funds (i.e. the Conjunction/Referral agent is providing a Tax invoice to your Agency) then the Amount (or percentage) must be entered.

 

Similarly, if your agency is not holding the Deposit or disbursing the funds and you are providing the conjunction/referral agent with a Tax Invoice then the amount/percent is not entered and your Agency only enters your portion of the commission into the Accounts page and zero into the Deposit Required on the Contracts > General page.  It is also recommended to enter a Commission Note to indicate that the other agency has been sent a Tax Invoice.

It is recommended that you setup a fictitious employee called “Other Agent” that may be used for the purposes of associating them as the Lister or Seller on a conjunctional/referral deal. In the Properties > Contracts > Divide Commission screen you may then alter the percentage split between Lister/Seller as 0/100% or 100/0% (which is applicable).

1.       Click on the Properties Function/Menu button.

2.       Select the Contracts Option Button.

3.       Ensure the correct Department is displayed/selected in the Department Drop Down List.

4.       At the top of the List of records area enter your search criteria in the Look for field. You may

search for a Contract using any of the Address fields, for example 12 Middlegate Street, Sydney. You may enter, 12 or Middlegate or Street or Sydney. Note: You are also permitted to enter abbreviations such as “Mid” or part of the word contents such as “gate”.
 

5.       Click on the Find Now button.

6.       The system will display all results in the List of records area below. 

7.       Double left click on the Contract to display its details in the Active Window.

8.       Click on the Joint Sale tab.

9.       Left click in the white area under the Joint Sale Type column heading.

10.     Select the Join Sale Type from the Drop Down Menu, e.g.: Conjunction Out

11.     Left click on Find button under the Company column heading.

12.     The Select Real Estate Agent screen will be displayed. All contacts that have been entered

with the Real Estate Agent category attached will be displayed. Alternatively if the agent you require is not displayed, use the Look for area to locate the agent or click on the Add New button to add a new Real Estate Agent.

13.     Once the Agent is selected, press the <Tab> key and enter the Fees percentage if

applicable, alternatively press the <Tab> key again and enter the Flat Fees Amount. See note above.