Accounts

Contents

Use this area to view/edit all Commission and Advertising accounting information relating to a Contract.

1. Click on the Properties Function/Menu button.

2. Select the Contracts Option Button.

3. Ensure the correct Department is displayed/selected in the Department Drop Down List.

4. At the top of the List of records area enter your search criteria in the Look for field. You may

search for a Contract using any of the Address fields, for example 12 Middlegate Street, Sydney. You may enter, 12 or Middlegate or Street or Sydney. Note: You are also permitted to enter abbreviations such as “Mid” or part of the word contents such as “gate”.

5. Click on the Find Now button.

6. The system will display all results in the List of records area below.

7. Double left click on the Contract to display its details in the Active Window.

8. Select the Accounts tab.

9. The Deposit Required will be carried across from the first Contracts page, update this amount

if a different amount is held.

10. Sales Commission (GST Incl.) will automatically calculate based on the Listings > Fees

and Charges settings and the Sold Price.

11. The Vendor Contribution Due will calculate automatically depending on the Agree vendor

Contribution, Amount spent and monies received if any.

12. Any sundry items put into Listing; Fees & Charges will reflect under vendor contribution due

field. 3 sundry items can be recorded.

13. The Balance to Company amount will calculate automatically.

14. The Vendor IBD Interest will calculate automatically if there is any interest entered into the

Interest Bearing Deposit Trust Account.

15. The Balance to Vendor/Solicitor field will calculate automatically based on the Deposit

Required and Total Due from the vendor.

16. The Conjunct/referral com (GST incl.) amount will calculate automatically according to the

Contract > Joint Sale screen.

17. The Balance to Company amount will calculate automatically.

18. Ex GST – Purchaser Referrer – Allows you to deduct an amount from the gross commission

without affecting the GST component (e.g. internal referral). Note: The Purchaser Referrer must be a contact within the database.

19. Ex GST – Listing Referrer - Allows you to deduct an amount from the gross commission

without affecting the GST component (e.g. internal referral). Note: The Listing Referrer must be a contact within the database.

20. The Company Gross com (GST incl.) amount will calculate automatically.

21. Proposed Advertising Budget displays the original agreed vendor contribution as setup in

the Properties > Listings > Fees & Charges area.

22. Vendor Advertising Expenses Total displays the total amount for advertising entered

against this property.

23. Agreed Vendor Contribution displays the adjusted agreed vendor contribution.

24. Advertising amount paid displays total of all monies received by the vendor to date for any

advertising.

25. Sales Staff Advertising Total displays the total amount of advertising entered against the

Lister’s for this property.

26. Commission Notes – enter any Commission Notes if applicable.