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Upfront Vendor Contribution Advertising Invoice - Create


Use this area to generate a new Upfront Vendor Contribution Advertising Invoice. An upfront vendor advertising invoice may be created if you have recorded advertising item/s against a Listing in Campaign without charging them and the vendor has agreed to pay a Vendor Contribution. See Listings-Budget (Advertising Plan) to create a listing advertising campaign or Listings - Advertising campaign. 

Note: When creating a New upfront vendor contribution invoice the system will display a warning if the "Total invoiced (inc this invoice) is greater than the Proposed Advertising Budget" a discount line can be automatically added to the invoice.

1.       Click on the Advertising Function/Menu button.

2.       Select the Vendor Invoices option button.

3.       Select the Upfront V/C Invoices view option button.

4.       The Select Listing screen will be displayed, locate the Listing by using the Find Now &/or
Advanced Search function buttons. Select the Listing from the grid and click on the OK button.


5.       The Invoice on Budget screen will be displayed, and the Listing details and all
          Advertising Items that have not been charged will be displayed. You may click on the 

 icon to view further Listing information.
 

6.        If advertising items exceed agreed vendor contribution in Proposed Advertising Budget and

you have selected YES to create discount lines for the overspent amount a discount line will appear to reduce the invoice amount to the agreed vendor contribution amount. Note: If NO is selected the amount of the invoice will be for the total budgeted amount not the Proposed Advertising Budget amount


5.       The Date Invoiced will default to today’s date; you may change this if necessary by using the
Calendar Drop Down.

6.       Enter any Notes for inclusion on the Invoice.

7.       Should you wish to exclude any Advertising Items from being from the Invoice, deselect the
Included check box next to the Advertising Item.

8.       Enter any notes for inclusion on the invoice.

9.       To print the Invoice, click on the  icon.

10.     Click on Save and Close to save the information entered, alternatively click on the X at the top
right corner of the Active screen, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly.

Note: The Invoice details will appear in the Grid List of Records area. To view, cancel or reprint the Invoice, double click on the Invoice line to open the active window. Click on the  icon or the Cancel button if you want to cancel the invoice.